In this digital age, new technologies are always being developed to save time and money. For many businesses, one of the most useful technologies is that of eBilling software. Like its name implies, eBilling software allows companies to invoice their customers digitally, eliminating the old, time-consuming method of faxing or snail mailing an invoice.
If you’re thinking of implementing eBilling software into your business process, consider these benefits that you’ll enjoy.
1. Saves money on sending invoices-In the past, sending an invoice to a customer meant mailing or faxing it to them. Then, you’d have to spend time following up on the invoice to make sure they received it and to determine when they’ll send over the payment. With eBilling software, you’ll save time and money as everything is handled digitally. Bill production (paper and printing) and distribution (postage) costs will be a fraction of what they once were. Most companies break even with their eBilling software in a year or less, and after that, you start seeing a true return on your investment.
2. Expedites payment-Not only is the traditional way of distributing bills costly, but it also takes up too much time. By the time you print up, send the invoice, and wait for payment to return, a couple of weeks could easily pass by. eBilling allows you to instantly invoice your customers no matter where they’re located. Customers can quickly pay their bill online, making the entire process fast and easy. As a business owner, you can certainly appreciate the reduced hassle and stress of getting paid quickly and on time.
3. Improves customer relationship management-One of the keys to keep customers coming back time and time again is to have a sound customer relationship management strategy in place. This allows you to stay in regular contact with your customers, to avoid having anyone slip through the cracks, and to improve your overall customer service. eBilling software allows you to easily manage all of your customers and their accounts on your computer. This eliminates billing errors and ensures a solid relationship is maintained.
4. Keeps billing records organized-Before eBilling was created, records of past invoices were typically stored away in a filing cabinet somewhere. If any discrepancies popped up, you had to go digging through the old paper records to sort out the billing dispute. With new digital billing software, all the records of your transactions are easily accessible from your computer. Paid and owed invoices for each customer can be examined quickly and easily, making it faster than ever before to sort out any discrepancies or disputes.
5. It’s environmentally friendly-Using eBilling software isn’t just good for your business; it’s also good for the environment. No longer will you have to use tons of paper every single year just for printing and sending invoices. It’s a simple way to reduce your environmental impact while making a change that also improves the overall efficiency of your business.
Increase your productivity and save money by using eBilling software today!
By: Shelley Veazie
Posts Tagged ‘Invoice’
The Benefits of EBilling Software
January 12th, 2010Going Green, and Saving Green, With Managed Print Services
October 30th, 2009It is no secret that one of the easiest ways to save your business money is to run more efficiently. This applies to all aspects of your business, but the printer and copier fleet is commonly overlooked. Many companies simply track the cost of toner, and that can yield a large amount of savings on its own. But the savings can go much beyond toner alone. Managed Print Services (MPS) paired with eco-friendly; super efficient printers, can save money on paper, energy, toner, reduced downtime, increased productivity and more.
MPS, like the name implies; basically means you rely on a specialized IT company to help plan, implement and service your printer fleet. The advantage of having your printing network planned and managed by one vendor is that it saves a substantial amount of time fixing IT problems, ordering toner and implementing new document management systems. Imagine never having to order toner and the time saved by only having one invoice to deal with every month; now this is being efficient.
Another way of being more efficient is choosing an eco-friendly printer fleet. Eco-friendly printers, such as Kyocera, can save up to 40% on energy costs when compared to other market leaders. They can also save you money on consumables. Using less toner and drum units reduces money and waste while helping the environment. The reduced waste is one reason Kyocera won the prestigious, MicroScope Award for Channel Excellence (ACE) as Environmental Company of the Year in 2008.
It isn’t only about reduced waste; it is also about reduced downtime. Nothing costs a company more money than downtime. When it comes to reliability, not all brands are created equal. For instance, the Kyocera KM-8030 printed 2 million pages with no unscheduled service required. In fact, it only got a paper jam once every 166 thousand pages. Brands like Kyocera are more reliable and have reduced cost per prints which is why H&R Block has 10’s of thousands of them nationwide.
Finally, if you really want to increase your savings and decrease your impact on the environment, implement a document management system. Even the simplest document management systems will reduce paper and toner consumption and increase productivity. Document management will reduce the time spent on filing and retrieving documents and make documents more accessible – no matter where you and your employees are.
The opportunity to save money and help the environment is obtainable. Even if your business’ printers are new and you believe you have an efficient printer fleet having an outside MPS vendor may help you see the base of the iceberg more clearly. Many times a MPS provider will analyze your network and printer fleet for free resulting in little to no risk of saving your business money.
By: Josh C
